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Supervisors July 28, 2020 Meeting Agenda

Legistar Calendar File

PUBLIC PARTICIPATION INSTRUCTIONS: To comply with physical distancing requirements and the stay at home order from the Governor, the Board Chambers will be closed to members of the public and all public participation will be handled remotely.

The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 942 8163 0554.

To observe the live stream of the Board of Supervisors meeting go to
https://zoom.us/j/94281630554.

If you are joining the meeting via zoom and wish to make a comment on an item, press the “raise a hand” button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. The clerk will call you by the last three digits of your phone number when it is your turn to speak. Speakers will be limited to 3 minutes.

To view Board of Supervisors meetings via Facebook Live, go to https://www.facebook.com/ElDoradoCountyNews. Please note the Board will not be using this function and therefore will not see any comments posted during the livestream.

Of note to El Dorado Hills residents:

20-0938Agenda #5 Resolution 119-2020 for Abandonment of Easement 20-0004, to abandon a public utility easement on Lot 35 of Oak Tree Village Unit 1
Agenda ItemSurveyor’s Office recommending the Board adopt and authorize the Chair to sign Resolution 119-2020 for Abandonment of Easement 20-0004, to abandon a public utility easement on Lot 35 of Oak Tree Village Unit 1, recorded in Book G at Page 84, identified as Assessor’s Parcel Number 125-636-004, within the community of El Dorado Hills, Supervisorial District 1. FUNDING: Application Fees. (General Fund)
20-0852Agenda #9 Accept the road improvements for Wilson Boulevard, TM 14-1520 (Saratoga Estates), as complete
Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Accept the road improvements for Wilson Boulevard, TM 14-1520 (Saratoga Estates), as complete; 2) Reduce Performance Bond 30039946 from $2,050,059.08 to $205,005.91, which is ten percent of the total cost of the road improvements, which guarantees against any defective work, labor done, or defective materials furnished, and is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond 30039946 in the amount of $2,050,059.08 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by the Department. FUNDING: Developer Funded.
20-0854Agenda #10 Accept the road improvements for Saratoga Way, TM 14-1520 (Saratoga Estates), as complete
Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Accept the road improvements for Saratoga Way, TM 14-1520 (Saratoga Estates), as complete; 2) Reduce Performance Bond 30039948 from $8,307,651.76 to $830,765.18, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, and is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond 30039948 in the amount of $8,307,651.76 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by the Department. FUNDING: Developer Funded.
20-0855Agenda # 11 Accept the road improvements for Sienna Ridge Retail Center, PD07-0008R, as complete
Agenda ItemDepartment of Transportation recommending the Board consider the following: 1) Accept the road improvements for Sienna Ridge Retail Center, PD07-0008R, as complete; 2) Reduce Performance Bond 0746188 from $418,887.00 to $41,888.70, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, and is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond 0746188 in the amount of $418,887.00 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by the Department. FUNDING: Developer Funded.
20-0850Agenda #13 Silva Valley Parkway Bike Path Drainage Improvement Project, CIP 72313, Contract 4750:
1) Authorize an increase in the construction phase budget of $13,000;
2) Award the Construction Contract to Martin General Engineering
Agenda ItemDepartment of Transportation recommending the Board takes the following actions pertaining to the Silva Valley Parkway Bike Path Drainage Improvement Project, CIP 72313, Contract 4750:
1) Authorize an increase in the construction phase budget of $13,000;
2) Award the Construction Contract to Martin General Engineering, Inc. who was the lowest responsive, responsible bidder, pending El Dorado County Transportation Commission allocation of an additional $13,000 of Urban State Transportation Block Grant funding;
3) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
4) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. (Cont. 7/21/2020, Item 11)
 
FUNDING: Tribe agreement funds (4%), Local advance construction (AC) funds with federal reimbursement of STBGP funds (Federal Funds) (96%) initially; fully-funded by STBGP funds (100%) anticipated. 
20-0910Agenda #20 Board receive a presentation from Debbie Manning of the El Dorado Hills Chamber of Commerce on activities completed for Fiscal Year 2019-20, pursuant to the existing Funding Agreement that has a term from July 1, 2019 through June 30, 2021 in an amount not to exceed $220,640 for the two-year term
Agenda ItemPlanning and Building Department, Economic Development Division, recommending the Board receive a presentation from Debbie Manning of the El Dorado Hills Chamber of Commerce on activities completed for Fiscal Year 2019-20, pursuant to the existing Funding Agreement that has a term from July 1, 2019 through June 30, 2021 in an amount not to exceed $220,640 for the two-year term. FUNDING: Transient Occupancy Tax. (General Fund)
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