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El Dorado County Board of Supervisors September 26, 2023 Meeting Minutes

September 27, 2023 in El Dorado CountyEl Dorado County Board of SupervisorsEl Dorado County Board of Supervisors Meeting Minutes

Meeting in Video Recording Format

Of note to El Dorado Hills residents:

23-1432116.Agenda ItemAir Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors, approve and authorize the Chair to sign a Budget Transfer amending the District’s adopted Fiscal Year 2023-24 Budget to adjust fund balance amounts and corresponding balancing entries to reflect FY 2022-23 ending fund balances and adjust budgeted Appropriation for Contingency amounts. (4/5 vote required) FUNDING: Permit revenues, State surcharge fees, Grants.

This matter was Approved on the Consent Calendar.
23-1668117.Agenda ItemDepartment of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for on-call computer-aided drafting and design support services; and 2) Approve and authorize the Chair to sign Agreement for Services 7813 with Cadre Design Group, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed computer-aided drafting and design support services. (All Districts) FUNDING: Various Capital Improvement Program and other funding sources that fund Department of Transportation projects. (Local, State, and Federal Funds)

This matter was Approved on the Consent Calendar.
23-1181118.Agenda ItemDepartment of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for on-call civil design support services; and 2) Approve and authorize the Chair to sign the following two agreements to provide on-call civil design support services in the amount of $475,000 for a period beginning upon execution and expiring three years thereafter: a) Agreement for Services 7775 with R.E.Y. Engineers, Inc., and b) Agreement for Services 7776 with Dewberry Engineers, Inc. (All Districts) FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.

This matter was Approved on the Consent Calendar.
23-1710119.Agenda ItemDepartment of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for on-call construction management support services; and 2) Approve and authorize the Chair to sign the following three agreements, in the amount of $475,000 for a period beginning upon execution and expiring three years thereafter, to provide on-call construction management support services: a) Agreement for Services 7825 with Dewberry Engineers, Inc.; b) Agreement for Services 7826 with Ghirardelli Associates, Inc.; and c) Agreement for Services 7868 with Salaber Associates, Inc. (All Districts) FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.

This matter was Approved on the Consent Calendar.
23-1671122.Agenda ItemDepartment of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond 0773125 pertaining to Serrano Village M4, TM 05-1393-E, from $1,687,160.41 to $360,059.56, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished. (District 1) FUNDING: Developer Funded.

This matter was Approved on the Consent Calendar.
23-1699130.Agenda ItemHEARING – Planning and Building Department, Planning Division, recommending the Board consider the following regarding TM-C23-0002/ Oak Haven, previously Summerbrook Estates, submitted by Blue Mountain Communities to amend the Final Map for Summerbrook Estates Unit 1 (TM07-1440-R2) Conditions of Approval 25 and 26 to remove a requirement for traffic signal installation and, instead, require the installation of street lighting in its place on the property identified by Assessor’s Parcel Numbers 102-580-001 to 102-580-021 and 102-590-001 to 102-590-017 consisting of 90 acres located on the north side of Green Valley Road, approximately 500 feet west of the intersection with Silver Springs Parkway, in the Rescue Area: 1) Consider the Addendum (Attachment C, Exhibit H) to the project’s adopted Mitigated Negative Declaration (MND) (Attachment C, Exhibit G) and determine that pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15162, there is no substantial evidence requiring the preparation of a Subsequent Mitigated Negative Declaration; 2) Approve the proposed amendments to Condition of Approval 25 and the elimination of Condition of Approval 26 for TM-C23-0002 (Attachment E), based on the Findings as presented (Attachment D); and 3) Approve and authorize the Chair to sign the revised Offsite Road Improvement Agreement for Green Valley Road at Deer Valley Road (Attachment B).

Public Comment: K. Payne, L. Cauchon, S. Taylor

Supervisor Thomas opened the public hearing and upon hearing from staff and closed the public hearing.

A motion was made by Supervisor Parlin, seconded by Supervisor Turnboo to Approve this matter with the following changes:

1) Modification to Condition 25 requiring the project be responsible for the construction (remove this language: of traffic signals) (add this language: traffic lighting) at the intersection of Green Valley Road and Deer Valley Road. Include the following language:
“and install traffic signal conduits and pull boxes in the work area disturbed by lighting installation as necessary to facilitate the future signalization of the intersection.”; and
2) Eliminate Condition 26.

Yes: 5 – Hidahl, Thomas, Turnboo, Laine and Parlin
23-1795132.Closed Session ItemConference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. the County of El Dorado, Case No. PC20150633, Number of potential cases: (1).

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