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El Dorado County Board of Supervisors November 8, 2022 Meeting Minutes

Meeting in Video Recording Format

Of note to El Dorado Hills residents:

22-1993AGENDA #7 Chief Administrative Office, Procurement and Contracts Division on behalf of Department of Transportation, recommending the Board approve the following: 1) Award Bid No. 23-288-016 for the purchase of High Performance Cold Patch Mix to the low qualified bidders, Vulcan Materials Company of Roseville, CA and Crafco Incorporated of Chandler, AZ; 2) Authorize the Purchasing Agent to issue two purchase contracts in the combined amount of $180,000 ($60,000/Year) for a thirty-six (36) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contracts on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget.
AGENDA ITEMChief Administrative Office, Procurement and Contracts Division on behalf of Department of Transportation, recommending the Board approve the following: 1) Award Bid No. 23-288-016 for the purchase of High Performance Cold Patch Mix to the low qualified bidders, Vulcan Materials Company of Roseville, CA and Crafco Incorporated of Chandler, AZ; 2) Authorize the Purchasing Agent to issue two purchase contracts in the combined amount of $180,000 ($60,000/Year) for a thirty-six (36) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contracts on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget. FUNDING: Road Fund. (100%)

This matter was Approved on the Consent Calendar.
22-1916AGENDA #8 Chief Administrative Office, Procurement and Contracts Divison on behalf of Department of Transportation, recommending the Board approve the following: 1) Award Bid No. 23-292-003 for the purchase of Washoe Sand to the sole qualified bidder, Cinderlite Trucking of Carson City, NV; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $190,000 for a three (3) year term following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget.
AGENDA ITEMChief Administrative Office, Procurement and Contracts Divison on behalf of Department of Transportation, recommending the Board approve the following: 1) Award Bid No. 23-292-003 for the purchase of Washoe Sand to the sole qualified bidder, Cinderlite Trucking of Carson City, NV; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $190,000 for a three (3) year term following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget. FUNDING: Road Fund. (100%)

This matter was Approved on the Consent Calendar.
22-1898AGENDA #9 Chief Administrative Office, Procurement and Contracts Divison on behalf of Department of Transportation, recommending the Board approve the following: 1) Award Bid No. 23-801-004 for the purchase of Sign Blanks, Marker Plates and Accessories for road signs to the low qualified bidder, Square Signs LLC; dba Front Signs of Burbank, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $180,000 for a three (3) year term following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget.
AGENDA ITEMChief Administrative Office, Procurement and Contracts Divison on behalf of Department of Transportation, recommending the Board approve the following: 1) Award Bid No. 23-801-004 for the purchase of Sign Blanks, Marker Plates and Accessories for road signs to the low qualified bidder, Square Signs LLC; dba Front Signs of Burbank, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $180,000 for a three (3) year term following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget. FUNDING: Road Fund. (100%)

This matter was Approved on the Consent Calendar.
22-1104AGENDA #13 Department of Transportation recommending the Board adopt the revised Board of Supervisors Policy, A-8, Payment or Reimbursement to Consulting Parties on County Projects, formalizing the position of El Dorado County on providing payment or reimbursement to interested third parties requesting consultation prior to and during review under the California Environmental Quality Act and National Environmental Policy Act, for projects in the County.
AGENDA ITEMDepartment of Transportation recommending the Board adopt the revised Board of Supervisors Policy, A-8, Payment or Reimbursement to Consulting Parties on County Projects, formalizing the position of El Dorado County on providing payment or reimbursement to interested third parties requesting consultation prior to and during review under the California Environmental Quality Act and National Environmental Policy Act, for projects in the County. FUNDING: N/A

This matter was Approved on the Consent Calendar.
22-1800AGENDA #14 Department of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer adjusting the Fiscal Year 2022-23 budget to allow for an increase in the use of consultants for inspection of developer projects. (4/5 vote required) FUNDING:
AGENDA ITEMDepartment of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer adjusting the Fiscal Year 2022-23 budget to allow for an increase in the use of consultants for inspection of developer projects. (4/5 vote required) FUNDING: Developer Funded. (100%)

This matter was Approved on the Consent Calendar.
22-1807AGENDA #17 Department of Transportation recommending the Board approve and authorize the Chair to sign Amendment 1 to Subdivision Improvement Agreement 20-54960 for Promontory Village 7 – Unit 5, TM 16-1530, with Russell-Promontory, LLC, extending the performance period to April 23, 2024, and changing the project owner to Promontory Construction Company, LLC.
AGENDA ITEMDepartment of Transportation recommending the Board approve and authorize the Chair to sign Amendment 1 to Subdivision Improvement Agreement 20-54960 for Promontory Village 7 – Unit 5, TM 16-1530, with Russell-Promontory, LLC, extending the performance period to April 23, 2024, and changing the project owner to Promontory Construction Company, LLC. FUNDING: Developer Funded.

This matter was Approved on the Consent Calendar.
22-1882AGENDA #18 Department of Transportation recommending the Board accept grant funds awarded by the El Dorado County Transportation Commission from the following programs for the listed projects and adopt them into the 2022 Capital Improvement Program (CIP):
1) Congestion Mitigation and Air Quality Program:
a) Bass Lake Road at Bridle Wood Roundabout, CIP 36105079;
b) Diamond Springs Pedestrian Facility Improvements, CIP 36109013;
c) Henningsen/ Lotus Road Class I Multi-Use Trail, CIP 36109015;
d) La Canada Drive and Gateway Drive Pedestrian/ Bicycle Improvements, CIP 36109016;
e) Shingle Springs El Dorado Trail Class I Improvements, CIP 36109014;
2) Regional Surface Transportation/ Surface Transportation Block Grant Program:
a) El Dorado Drainage Improvement Project, CIP 36106004;
b) El Dorado Trail – Missouri Flat Road Phase 2 Bike/ Pedestrian Overcrossing, CIP 36109002;
c) Meder Road Resurfacing Project, CIP 36105078;
d) Ponderosa Road Bicycle and Pedestrian Improvements, CIP 36109009;
e) US 50/ Ponderosa Road/ So. Shingle Road Interchange Improvements, CIP 36104010;
3) Authorize an additional $750,000 in Traffic Impact Fees – Zone C for the planning and environmental phases of the Country Club Drive Extension – East of El Dorado Hills Boulevard to Silva Valley Parkway, CIP 36105007; and
4) Authorize $100,000 in Road Fund for the planning, environmental, and preliminary design phases of the Harvard Way and Clermont Way Intersection Improvements, CIP 36105080.
AGENDA ITEMDepartment of Transportation recommending the Board accept grant funds awarded by the El Dorado County Transportation Commission from the following programs for the listed projects and adopt them into the 2022 Capital Improvement Program (CIP):
1) Congestion Mitigation and Air Quality Program:
a) Bass Lake Road at Bridle Wood Roundabout, CIP 36105079;
b) Diamond Springs Pedestrian Facility Improvements, CIP 36109013;
c) Henningsen/ Lotus Road Class I Multi-Use Trail, CIP 36109015;
d) La Canada Drive and Gateway Drive Pedestrian/ Bicycle Improvements, CIP 36109016;
e) Shingle Springs El Dorado Trail Class I Improvements, CIP 36109014;
2) Regional Surface Transportation/ Surface Transportation Block Grant Program:
a) El Dorado Drainage Improvement Project, CIP 36106004;
b) El Dorado Trail – Missouri Flat Road Phase 2 Bike/ Pedestrian Overcrossing, CIP 36109002;
c) Meder Road Resurfacing Project, CIP 36105078;
d) Ponderosa Road Bicycle and Pedestrian Improvements, CIP 36109009;
e) US 50/ Ponderosa Road/ So. Shingle Road Interchange Improvements, CIP 36104010;
3) Authorize an additional $750,000 in Traffic Impact Fees – Zone C for the planning and environmental phases of the Country Club Drive Extension – East of El Dorado Hills Boulevard to Silva Valley Parkway, CIP 36105007; and
4) Authorize $100,000 in Road Fund for the planning, environmental, and preliminary design phases of the Harvard Way and Clermont Way Intersection Improvements, CIP 36105080.

FUNDING: Congestion Mitigation and Air Quality Program, Regional Surface Transportation/ Surface Transportation Block Grant Program, and Traffic Impact Fees – Zone C, and Road Fund. (Federal and Local Funds)

This matter was Approved on the Consent Calendar.
22-1853AGENDA #21 Planning and Building Department, Economic Development Division, recommending the Board approve minor revisions to Board of Supervisors Policy J-8, Special District Impact Fee Offset for Non-Residential Business Development, and to update the review date.
AGENDA ITEMPlanning and Building Department, Economic Development Division, recommending the Board approve minor revisions to Board of Supervisors Policy J-8, Special District Impact Fee Offset for Non-Residential Business Development, and to update the review date. FUNDING: Transient Occupancy Tax (General Fund).

This matter was Approved on the Consent Calendar.
22-1904AGENDA #22
Planning and Building Department, Planning Division, submitting for approval of a Final Map for the Promontory Village Subdivision (TM05-1397) for Promontory Village 6, Unit 3 (TM-F22-0012), creating a total of 35 residential lots and six (6) miscellaneous lots, on property identified as Assessor’s Parcel Number 124-070-059 (Attachment E, Exhibit A). The subject property is located on the east side of Beatty Drive, approximately 670 feet south of the intersection with Alexandria Drive, in the El Dorado Hills Community Region (Attachment E, Exhibit B), and recommending the Board consider the following: 1) Approve the Final Map (TM-F22-0012) for Promontory Village 6, Unit 3 (Attachment E, Exhibit C); and 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B) (Supervisorial District 1)
AGENDA ITEM
Planning and Building Department, Planning Division, submitting for approval of a Final Map for the Promontory Village Subdivision (TM05-1397) for Promontory Village 6, Unit 3 (TM-F22-0012), creating a total of 35 residential lots and six (6) miscellaneous lots, on property identified as Assessor’s Parcel Number 124-070-059 (Attachment E, Exhibit A). The subject property is located on the east side of Beatty Drive, approximately 670 feet south of the intersection with Alexandria Drive, in the El Dorado Hills Community Region (Attachment E, Exhibit B), and recommending the Board consider the following: 1) Approve the Final Map (TM-F22-0012) for Promontory Village 6, Unit 3 (Attachment E, Exhibit C); and 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B) (Supervisorial District 1) Funding: Developer-Funded.

This matter was Approved on the Consent Calendar.
22-1915AGENDA #23
Planning and Building Department, Planning Division, submitting for approval of Final Map for the Ridgeview Village Subdivision (TM08-1477) for Ridgeview Village Unit 9 (TM-F22-0007), creating a total of 44 residential lots and two (2) miscellaneous lots, on property identified as Assessor’s Parcel Number 120-010-001 (Attachment E, Exhibit B) located at the intersection between Beatty Drive and Via Fiori Drive, in the El Dorado Hills Community Region, and staff recommending the Board: 1) Approve the Final Map (TM-F22-0007) for Ridgeview Village Unit 9 (Attachment E, Exhibit E); and 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B) (Supervisorial District 1)
AGENDA ITEM
Planning and Building Department, Planning Division, submitting for approval of Final Map for the Ridgeview Village Subdivision (TM08-1477) for Ridgeview Village Unit 9 (TM-F22-0007), creating a total of 44 residential lots and two (2) miscellaneous lots, on property identified as Assessor’s Parcel Number 120-010-001 (Attachment E, Exhibit B) located at the intersection between Beatty Drive and Via Fiori Drive, in the El Dorado Hills Community Region, and staff recommending the Board: 1) Approve the Final Map (TM-F22-0007) for Ridgeview Village Unit 9 (Attachment E, Exhibit E); and 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B) (Supervisorial District 1) FUNDING: Developer-Funded Subdivision Improvements.

This matter was Approved on the Consent Calendar.
22-1718AGENDA #24 Planning and Building Department, Planning Division, Current Planning Unit, recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement 5349 with ICF Jones and Stokes, Inc., retroactive to February 7, 2022, for the provision of project specific environmental consulting services for the Central El Dorado Hills Specific Plan, amending the scope of work and increasing the not-to-exceed amount from $152,637.97 to $261,939.37, with no changes to the term of the Agreement; and 2) Authorize the Director of Planning and Building, and Assistant Director of Planning and Building, to execute any further documents determined necessary related to Agreement 5349, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
AGENDA ITEMPlanning and Building Department, Planning Division, Current Planning Unit, recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement 5349 with ICF Jones and Stokes, Inc., retroactive to February 7, 2022, for the provision of project specific environmental consulting services for the Central El Dorado Hills Specific Plan, amending the scope of work and increasing the not-to-exceed amount from $152,637.97 to $261,939.37, with no changes to the term of the Agreement; and 2) Authorize the Director of Planning and Building, and Assistant Director of Planning and Building, to execute any further documents determined necessary related to Agreement 5349, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Applicant-Funded.

This matter was Continued to November 15, 2022 as a Department Matter upon Approval of the Consent Calendar.
22-1964AGENDA #26 Environmental Management Department recommending the Board adopt and authorize the Chair to sign Resolution 163-2022, which approves and authorizes the Chair to sign the Sixth Amendment to the Solid Waste Services Franchise Agreement for Waste Connections of California, Inc., doing business as El Dorado Disposal Service, extending the deadline for completion of Franchisee’s new state-of-the-art transfer station/MRF until October 20, 2024, maintaining the expiration of the Agreement eight years from the execution date of the Fourth Amendment, and incorporating requirements as adopted by Ordinance 5164 for SB 1383. FUNDING: The County franchise fees of 5% fund this Agreement, and this will remain unchanged.
AGENDA ITEMEnvironmental Management Department recommending the Board adopt and authorize the Chair to sign Resolution 163-2022, which approves and authorizes the Chair to sign the Sixth Amendment to the Solid Waste Services Franchise Agreement for Waste Connections of California, Inc., doing business as El Dorado Disposal Service, extending the deadline for completion of Franchisee’s new state-of-the-art transfer station/MRF until October 20, 2024, maintaining the expiration of the Agreement eight years from the execution date of the Fourth Amendment, and incorporating requirements as adopted by Ordinance 5164 for SB 1383. FUNDING: The County franchise fees of 5% fund this Agreement, and this will remain unchanged.


A motion was made by Supervisor Parlin, seconded by Supervisor Thomas to Adopt Resolution 163-2022.

Supervisor Parlin voted yes on this matter due to the statement by El Dorado Disposal that they are committed to not passing the cost of this project along to ratepayers based on the original cost estimate.

Yes: 5 – Novasel, Hidahl, Parlin, Thomas and Turnboo
22-1920AGENDA #31 Planning and Building, Economic Development Division, recommending the Board consider the following: 1) Receive an overview of potential options to further support small businesses through proposed revisions to Board of Supervisors Policy J-7, Economic Development Incentive Policy, and provide feedback on said revisions; 2) Receive an overview and provide conceptual approval of a draft Board of Supervisors Policy J-9, Accelerator and Incubator Incentive Program, including any modifications as discussed; and 3) Direct staff to return to the Board with a final version of both Policy J-7 and Policy J-9 for adoption. FUNDING: Transient Occupancy Tax.
AGENDA ITEMPlanning and Building, Economic Development Division, recommending the Board consider the following: 1) Receive an overview of potential options to further support small businesses through proposed revisions to Board of Supervisors Policy J-7, Economic Development Incentive Policy, and provide feedback on said revisions; 2) Receive an overview and provide conceptual approval of a draft Board of Supervisors Policy J-9, Accelerator and Incubator Incentive Program, including any modifications as discussed; and 3) Direct staff to return to the Board with a final version of both Policy J-7 and Policy J-9 for adoption. FUNDING: Transient Occupancy Tax. (General Fund)

Public Comment: B. Broom, S. Valesky, A. Feedom, M. Brown, R. Spencer, L. Brent-Bumb, D. Manning

A motion was made by Supervisor Thomas, seconded by Supervisor Turnboo to Approve this matter and to:
1) Direct staff to return to the Board with the successes prior to the next budget cycle; and
2) In draft Policy J-9 (Attachment B) Section II.B.1.c change Greater Sacramento area to El Dorado County.

Yes: 5 – Novasel, Hidahl, Parlin, Thomas and Turnboo
22-2083AGENDA #32 Conference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: El Dorado Hills Community Services District v. El Dorado County, County of El Dorado Office of Auditor-Controller; Joe Harn, Auditor Controller, in his official capacity and Does 1 through 20, inclusive; El Dorado County Superior Court Case Number 22CV1536. (Est. Time: 10 Min.)
CLOSED SESSIONConference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: El Dorado Hills Community Services District v. El Dorado County, County of El Dorado Office of Auditor-Controller; Joe Harn, Auditor Controller, in his official capacity and Does 1 through 20, inclusive; El Dorado County Superior Court Case Number 22CV1536. (Est. Time: 10 Min.)

No Action Reported. All five Supervisors participated.
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